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Module 03 / Procurement
03 / PROCURE MANAGEMENT

Procure Smarter,
Sail with Confidence

Complete end-to-end procurement lifecycle management - from purchase requisitions and RFQs to vendor quote comparison, purchase order generation, budget control, and delivery matching.

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3-Way
PO / GRN / Invoice Match
10+
Requisition Categories
5
Approval Tiers
Core Features

Everything for Your Procurement

A complete procurement management suite covering the full purchase lifecycle within your fleet operations.

Purchase Requisition
Raise purchase requests from any vessel or department with item specifications, quantities, budget codes, and urgency levels in one structured form.
RequisitionsBudget Codes
RFQ & Vendor Quote Comparison
Send RFQs to multiple vendors simultaneously and compare pricing, lead time, and terms side-by-side to select the best offer.
RFQQuote Comparison
Multi-Tier Approval Workflow
Budget-based approval routing with clearly defined reviewer and approver roles, full audit trail, and timestamped status history for every action.
Multi-tierAudit Trail
Purchase Order Generation
Auto-generate purchase orders from approved requisitions with digital signatures, standard terms, and direct vendor dispatch.
Auto PODigital Sign-off
Budget & Cost Control
Real-time budget tracking against vessel or department allocations, with automatic over-budget alerts before spend is committed.
Budget TrackingCost Control
Delivery & Invoice Matching
Three-way match of purchase order, delivery receipt (GRN), and vendor invoice before payment release, with discrepancy flagging.
3-Way MatchGRNInvoice Match
Procurement Lifecycle

From Requisition to Delivery

Every stage of the purchase journey is tracked, documented, and auditable within ShipDocu.

01
Requisition
Purchase request raised with item details, quantity, and budget code
02
RFQ & Quotes
Vendor quotes requested and compared side-by-side on price and terms
03
Approval
Multi-tier, budget-based review and role-based sign-off
04
PO & Delivery
Purchase order issued, delivery tracked, and invoice matched for payment
Procurement Records

All Critical Documents in One Place

Track every requisition, quote, order, and invoice with centralised storage and full version history.

Purchase Requisitions
Every purchase request logged with item specifications, quantities, requesting vessel or department, and budget codes.
RFQs & Vendor Quotes
All request-for-quotation records and vendor responses stored together for transparent, auditable comparison.
Purchase Orders
Issued POs with vendor, item, pricing, and delivery terms, tracked from dispatch through fulfilment.
Delivery Receipts (GRN)
Goods received notes captured against each PO, verifying quantity and condition on delivery.
Vendor Invoices
Vendor invoices matched against PO and GRN before payment, with discrepancies flagged automatically.
Budget Approval Records
Approval history for every purchase against budget allocation, with reviewer, approver, and timestamp logged.
Reporting Suite

Procurement Reports at Your Fingertips

Ready-made reports for spend analysis, budget review, and operational planning.

Purchase Order Register
Pending Approvals Report
Vendor Quote Comparison
Budget vs Actual Report
Requisition Status Report
Delivery Delay Report
Spend by Category
Vendor Performance Report
3-Way Match Exceptions
Ready to Streamline Procurement?
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