Manage every vendor relationship from onboarding to payment with full audit trails and compliance reporting.
Vendor Registration & KYC
Structured onboarding with Know Your Customer verification - business registration, bank details, certifications, and compliance documents all collected and verified.
KYCOnboardingVerification
Job Creation & Assignment
Create, assign, and track service jobs per vessel. Link job scopes, timelines, and deliverables directly to vendor profiles and purchase orders.
Job TrackingPO Linkage
Remittance Workflows
Structured payment approval chain - invoice receipt, verification, multi-tier approval, remittance scheduling, and payment confirmation with automated vendor notification.
Multi-tierAutomated
Debit Notes
Issue and track debit notes against vendors for short deliveries, damaged goods, or service deficiencies. Full reconciliation against original invoices and POs.
Debit NotesReconciliation
Vendor Performance Analytics
Track delivery performance, invoice accuracy, and payment history. Benchmark vendors across vessels and time periods with comparative reporting.
AnalyticsBenchmarking
Reports
The most comprehensive vendor reporting suite in maritime - covering approved invoices, pending payments, vendor ledger, remittance history, debit reconciliation, and more.
ReportsComplianceAudit Ready
KYC Onboarding
Verified Vendors, Trusted Partnerships
A structured KYC process ensures every vendor is fully verified before any job or payment is processed.
Business Registration Documents
Certificates of incorporation, trade licences, and GST/VAT registration verified and stored securely.
Bank Account Verification
Bank details collected, verified, and linked to remittance workflows before any payment is scheduled.
Compliance Certifications
ISO certifications, safety compliance, and industry-specific qualifications tracked with expiry alerts.
Approval & Activation
Admin review and activation workflow - vendors only become active after all KYC documents are verified and approved.
Vendor Portfolio
Active vendor breakdown by category
87%
KYC Complete
Ship Supplies - 92 vendors
Maintenance & Repairs - 71 vendors
Crew Services - 55 vendors
Port Agents - 42 vendors
Purchase Order Workflow
9-Step Procurement, Perfected
Every purchase follows a structured, auditable approval chain - from requisition to payment confirmation.
01
Requisition
Vessel raises a supply request
02
Office Review
Fleet manager reviews and approves
03
RFQ Issued
Request for quotation sent to vendors
04
Quote Review
Quotations compared and evaluated
05
PO Created
Purchase order issued to selected vendor
06
Vendor Confirms
Vendor acknowledges the PO
07
Delivery
Goods or services delivered to vessel
08
Invoice Check
Vendor invoice matched against PO
09
Payment
Approved invoice released for remittance
Reports
Every Report You Need
The most comprehensive vendor reporting suite built specifically for maritime operations.
Vendor Master List
KYC Status Report
PO Summary by Vessel
Invoice Approval Status
Pending Payments Report
Remittance History
Debit Note Register
Vendor Ledger
Outstanding Payables
PO vs Invoice Variance
Monthly Spend by Category
Vendor Performance Summary
Streamline Your Vendor Operations
See all reports and the full vendor workflow in a live demo.