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Module 05 / Financial
05 / FINANCIAL CONTROLS

Complete Financial
Oversight

Purchase orders, debit and credit notes, remittance tracking, payment reports, and approved/unpaid reporting - every financial control your maritime operation needs, in one platform.

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100%
Payment Traceability
3-Way
PO/GRN/Invoice Match
Zero
Unauthorised Payments
Real-time
Cash Flow Visibility
Core Features

Full Financial Command

Every financial instrument your fleet finance team needs - fully integrated across procurement, vendor management, and expense modules.

Purchase Order Management
Full PO lifecycle - creation, multi-tier approval, vendor acknowledgement, amendment tracking, and closure. PO status visible at every stage from requisition to delivery.
Full LifecycleAmendments
Debit & Credit Notes
Issue and track debit notes for shortfalls or vendor penalties, and credit notes for overbilling or returns. Both are automatically reconciled against the underlying PO and invoice.
Debit NotesCredit NotesAuto-match
Remittance Tracking
Track every payment from approval through bank transfer to confirmation. Remittance advices auto-generated and sent to vendors. Outstanding amounts reconciled in real time.
Remittance AdviceBank Tracking
Payment Reports
Detailed payment history, ageing analysis, approved vs. paid vs. outstanding reports - segmented by vessel, vendor, category, and time period with drill-down capability.
Ageing AnalysisDrill-down
Approved / Unpaid Reporting
Real-time visibility of all invoices that have been approved but not yet paid. Prioritise payments by due date, vessel, or vendor relationship. Never miss a payment deadline again.
Payables AgeingDue Dates
Financial Reconciliation
Automated three-way matching of POs, GRNs, and invoices. Discrepancies flagged automatically. Full reconciliation ledger per vendor with period-end closing support.
3-Way MatchAuto-flagPeriod Close
Financial Flow

Money Moves with Confidence

ShipDocu ensures every rupee/dollar spent is authorised, matched, and traceable across your entire fleet.

PO Authorisation
Every purchase order passes through a multi-tier approval chain before commitment. Budget checks run automatically against vessel and category allocations.
Invoice Matching
Vendor invoices matched against PO and GRN automatically. Discrepancies in price, quantity, or delivery flagged for review before any payment is approved.
Payment Release
Approved invoices queued for payment with due-date prioritisation. Remittance advices generated automatically. Payment status tracked end-to-end.
Payables Reconciliation

Nothing Falls Through the Cracks

A real-time payables dashboard showing every invoice status - approved, pending, or overdue - with one-click drill-down.

VendorInvoice RefAmountStatus
Laxmi Ship StoresINV-2024-0091$1,24,500Approved
Marine Tech LtdINV-2024-0088$3,72,000Pending
Port Services CoINV-2024-0085$58,200Approved
Crew Travel SvcINV-2024-0083$92,750In Review
Bunker SuppliesINV-2024-0081$8,45,000Approved
Safety EquipmentINV-2024-0079$1,18,300Pending
$14.1L
Approved - awaiting payment
$4.9L
Under review - 3 invoices
$32.6L
Paid this month
98.4%
On-time payment rate
Financial Reports

Every Report, Ready

From daily payment summaries to year-end financial closes - all reports auto-generated and exportable.

PO Summary Report
Approved / Unpaid Invoices
Remittance History
Payables Ageing Report
Debit Note Register
Credit Note Reconciliation
Vendor Payment History
Budget vs Actuals
Monthly Cash Flow Summary
Gain Complete Financial Control
See ShipDocu Financial Controls in action with a live demo for your fleet.
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