Home › Modules › Crew Management
Module 01 / Crew
01 / CREW MANAGEMENT

Manage Your Crew
with Confidence

Complete end-to-end seafarer lifecycle management - from crew registration and document tracking to role-based approvals, purchase order linking, and reporting.

Request a Demo Explore Features
360°
Crew Visibility
15+
Document Types
4
Approval Tiers
Core Features

Everything for Your Crew

A complete crew management suite covering the full seafarer lifecycle within your fleet operations.

Crew Registration
Onboard seafarers with complete profile setup - personal details, rank, vessel assignment, contract terms, and emergency contacts all in one place.
Seafarer ProfileRank Tracking
Document Upload & Tracking
Upload passports, STCW certificates, medical fitness, flag state docs, and endorsements. Automated expiry alerts ensure compliance at all times.
STCW CertsExpiry AlertsFlag State
Admin Approval Workflow
Structured multi-tier approval with clearly defined reviewer and approver roles, audit trail, and timestamped status history for every action.
Multi-tierAudit Trail
Role-Based Access Control
Granular permission layers for Captain, Fleet Manager, HR Officer, and Finance roles. Document-level security prevents unauthorised data access.
RBACData Security
PO Linkage
Directly link crew-related purchase orders - travel, medical, training - to individual seafarer profiles for complete cost visibility per crew member.
PO LinkingCost Tracking
Dashboard Alerts
Real-time command dashboard with expiring document alerts, pending approvals, sign-on/off status, and fleet-wide crew status at a glance.
Real-TimeAlertsFleet View
Crew Lifecycle

From Sign-On to Sign-Off

Every stage of the seafarer journey is tracked, documented, and auditable within ShipDocu.

01
Registration
Seafarer profile created with all personal and professional details
02
Document Upload
Certificates, passports, and compliance docs uploaded and verified
03
Approval
Multi-tier review and approval with role-based sign-off
04
Active Deployment
Live tracking, PO linkage, and compliance monitoring during service
Document Management

All Critical Documents in One Place

Track every certification and compliance document with automated expiry alerts and centralised storage.

Passport & National ID
All travel documents with expiry tracking, visa stamps, and flag state endorsements stored securely.
STCW Certificates
Basic Safety Training, GMDSS, advanced firefighting, medical first aid, and all STCW endorsements tracked.
Medical Fitness Certificates
ENG1 and flag-state medical fitness certificates with automatic renewal reminders 60 days before expiry.
Contracts & CoE
Crew contracts, certificates of employment, and sign-on/sign-off records maintained with version history.
Training Records
Internal and external training completions, simulator records, and competency assessments linked to seafarer profile.
Reporting Suite

Crew Reports at Your Fingertips

Ready-made reports for compliance audits, management review, and operational planning.

Crew List by Vessel
Document Expiry Report
Sign-On / Sign-Off Log
STCW Compliance Summary
Pending Approvals Report
Crew Cost per Vessel
ESUOR Audit Report
Medical Certificate Tracker
Rank-wise Crew Summary
Ready to Transform Crew Management?
See ShipDocu Crew Management live with a personalised demo.
Book a Demo